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GUIDELINES FOR ENSURING A POSITIVE OUTCOME FROM THE EVENT COORDINATOR EXPERIENCE.  

Congratulations!!  If you're looking at this page, you're either 1) going to be an event coordinator, or 2) thinking about volunteering to be done.  Either way, this page will help you.

Our team is depending on you.  The success of any event is based on the activities, knowledge and sharing of the event coordinator.  Make sure you use large doses of enthusiasm during your experience.  It will help you immensely.  

Being an Event Coordinator is not difficult, but it IS a task that takes time, patience and the willingness to learn along the way.  

  1. USE THE EXPERIENCE OF OTHERS!  The reason they say that Together Everyone Achieves More is because we're a TEAM.  With more than 20 years of history, our team has a wealth of knowledge and experience to draw from.  If you're a first time coordinator, or haven't done it in a long time, please refer to our Schedule of Events for a listing of recent coordinators.

    You can also contact Crest 210 and he'll be able to not only give you helpful hints, but probably give you some great background information on previous events that will help a lot.   
       
  2. KEEP DETAILED DOCUMENTATION.  Write details down as you receive them.  Successful coordinators have been known to put all details into a folder for easy reference.  

    Think about what type of information you'll need.  Use your own experience to think what information other volunteers will need to help make you successful.  
       
  3. PROVIDE STANDARDIZED INFORMATION.  Our team has lots of resources to distribute information.  Use  your radio to "get out the word" and let people know what's happening.  The Monday Night Net is a powerful tool to communicate with lots of volunteers quickly, easily, efficiently.  A growing number of members have and depend on e-mail for sharing information.  

    Use details you've collected to provide standardized information to volunteers about your event:  
    - Name of the Event  
    - Location of the Event  
    - Date of the Event  
    - Day of the Week 
    - Starting & Ending Times 
    - Contact Frequency (in case volunteers need to talk with you before arriving at your event site). 
    - Event / PL Frequency 
    - Directions to the Event 
      
  4. COORDINATE WITH THE EVENT SPONSOR.  The person or organization sponsoring the event depends on us for safe and efficient communications.  It's very likely their past history with Crest has been favorable.  In many cases, especially if it's an annual event for our team, they rely on us without concern because they know we've done well in the past.  

    It's important to maintain an ongoing dialog with the event sponsor.  If something changes, it's important for you to know -- in advance -- of your event.  You may need more, or less, communicators.  You may need to consider using a portable repeater, depending on the geography and landscape of your event.  
       
  5. SHARE - SHARE - SHARE.  Information is critical to any communicator.  They want to know what's happening, how they can help, what resources they need -- so they can be successful in helping to make you successful.  

    Don't wait to share information.  One very successful event coordinator uses every resource possible to ask for volunteer and maintain a constant flow of updated information.  They repeat the message, over and over again, to make sure it's received.  

Again, congratulations.  These guidelines will help you to think about what you need and how to tell others so they can help you.  

In the end, it's up to you.  Feel free to add more ideas to your own way of coordinating, and by all means, make your event successful!!  



CREST Communications
P.O. Box 395 
Corona, CA  92878-0395  U.S.A.
PH:  951-888-1046
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