FOR ENSURING A POSITIVE OUTCOME FROM THE EVENT COORDINATOR
Congratulations!! If you're looking
at this page, you're either 1) going to be an event coordinator, or 2)
thinking about volunteering to be done. Either way, this page will
Our team is depending on you. The
success of any event is based on the activities, knowledge and sharing of
the event coordinator. Make sure you use large doses of enthusiasm
during your experience. It will help you immensely.
Being an Event Coordinator is not
difficult, but it IS a task that takes time, patience and the willingness
to learn along the way.
- USE THE EXPERIENCE OF
The reason they say that Together Everyone Achieves
More is because we're a TEAM. With more than 20 years of
history, our team has a wealth of knowledge and experience to draw
from. If you're a first time coordinator, or haven't done it in
a long time, please refer to our Schedule of Events for a listing of
You can also contact Crest 210 and he'll be able to not only give you
helpful hints, but probably give you some great background information
on previous events that will help a lot.
- KEEP DETAILED DOCUMENTATION.
Write details down as you receive them. Successful coordinators
have been known to put all details into a folder for easy
Think about what type of information you'll need. Use your own
experience to think what information other volunteers will need
to help make you successful.
- PROVIDE STANDARDIZED INFORMATION.
Our team has lots of resources to distribute information.
Use your radio to "get out the word" and let people
know what's happening. The Monday Night Net is a powerful tool
to communicate with lots of volunteers quickly, easily,
efficiently. A growing number of members have and depend on
e-mail for sharing information.
Use details you've collected to provide standardized information to
volunteers about your event:
- Name of the Event
- Location of the Event
- Date of the Event
- Day of the Week
- Starting & Ending Times
- Contact Frequency (in case volunteers need to talk with you before
arriving at your event site).
- Event / PL Frequency
- Directions to the Event
- COORDINATE WITH THE EVENT
SPONSOR. The person or organization sponsoring the event
depends on us for safe and efficient communications. It's very
likely their past history with Crest has been favorable. In many
cases, especially if it's an annual event for our team, they rely on
us without concern because they know we've done well in the
It's important to maintain an ongoing dialog with the event
sponsor. If something changes, it's important for you to know --
in advance -- of your event. You may need more, or less,
communicators. You may need to consider using a portable
repeater, depending on the geography and landscape of your
- SHARE - SHARE - SHARE.
Information is critical to any communicator. They want to know
what's happening, how they can help, what resources they need -- so
they can be successful in helping to make you successful.
Don't wait to share information. One very successful event
coordinator uses every resource possible to ask for volunteer and
maintain a constant flow of updated information. They repeat the
message, over and over again, to make sure it's received.
Again, congratulations. These
guidelines will help you to think about what you need and how to tell
others so they can help you.
In the end, it's up to you. Feel
free to add more ideas to your own way of coordinating, and by all means,
make your event successful!!